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Communication regarding bailiff proceedings is changing. There will be no more excuses

Zmienia się komunikacja ws. postępowań komorniczych. Już nie będzie wymówek

– e-Delivery is not a change, it is a revolution. From July 1, anyone who sets up an e-Delivery mailbox can read the message sent by the bailiff from anywhere in the country or world. This means that our frequent changes of place of residence, long holidays or remote work will no longer mean that we will not be informed about ongoing proceedings, both on the part of the creditor and the debtor – says Przemysław Małecki, spokesman for the National Council, to the Newseria Biznes agency. Komornicza.

– We often hear in law offices: I would have reacted earlier if I had known, I would have tried to repay, if I had known, I would have appealed against this decision, if I had known. Today, we are giving this opportunity to citizens who will be able to react at any time, immediately after our actions, because they will have this information on their phones.

What is e-Delivery from a bailiff?

e-Delivery is the electronic equivalent of a registered letter with acknowledgment of receipt. Importantly, it is also legally equivalent. Thanks to this service, public entities, citizens and companies can benefit from convenient and secure electronic deliveries. Ultimately, all public entities, entrepreneurs and public trust professions will be obliged to have an address for electronic delivery and conduct correspondence via the system. Court bailiffs are the first legal profession to introduce e-Delivery. The expert emphasizes that other professions will be able to draw on the experience of the bailiffs' self-government.

– We realize how important it is to inform citizens about ongoing proceedings. We are half a decade ahead of the courts, which will only be obliged to use the system from 2029, says Przemysław Małecki.

Soon, ZUS, KRUS and NFZ will work on e-Delivery

From October 2024, public administration bodies, ZUS, KRUS and NFZ, as well as public universities, will be obliged to use the National Electronic Delivery System. A year later, they will be joined by other public authorities, and from October 2029 – local government units, courts, tribunals, prosecutor's offices and law enforcement agencies.

– The e-Delivery System is a modern platform that enables fully electronic communication between citizens, public entities and other institutions. We start by setting up a box that will be used for communication via the system. Then the court bailiff signs an agreement with Poczta Polska to be able to use this form of communication at preferential rates, and then installs the software provided by Currenda, a system integrator in law offices. From that day on, he can easily use the full functional scope of the e-Delivery system, explains Katarzyna Mazur, vice-president of the management board of Currenda.

The bailiff will use e-mail

After launching the service, instead of letters, bailiffs will use the electronic version of messages that will be sent to Poczta Polska. If the recipient has a mailbox in the system, they will automatically receive the message. If he does not have it, Poczta Polska will print electronic correspondence in unmanned printing centers and then deliver it by classic registered letter – the so-called hybrid shipment.

– Implementing any systems in such important areas of our country as enforcement and the possibility of collecting receivables is a huge challenge. As with any system, there is simply fear of something new. As a supplier, in addition to taking all the necessary steps to create a safe, comprehensive system that complies with the highest standards, we must guide the user through the opportunity to learn what awaits them, says Vice President Currendy.

As indicated by the report "e-Delivery – a safe solution for the transformation of paper correspondence" by Observatorium.biz, all e-Delivery service providers must meet a number of organizational and formal requirements to ensure the highest level of security of the service provided. Throughout the entire delivery cycle, the shipment must be secure and the evidence of its delivery must be reliable for users, public administration and courts. All transmitted data is protected against modification during transmission, and their encryption reduces the risk of being read by an unauthorized person. The identity of the sender and recipient is verified before accepting and transferring the shipment, and evidence of sending and receiving data is secured with an advanced electronic seal to exclude the possibility of undetectable changes to the transmitted data.

– All this allows us to guarantee the stability of the system as the target system, which is intended to guarantee the exchange of correspondence, but also, above all, reduces the operating costs of all entities that will join the e-Delivery system – notes Katarzyna Mazur.

The e-Delivery system is expected to bring significant financial savings to bailiff offices. The time needed to deliver a parcel will be shorter, there will no longer be a need to print, pack and send letters.

– This is another step that brings us closer to electronic files. We strive to ensure that in the near future access to proceedings will be available in real time from anywhere on Earth, so that there will be no restrictions related to travel, time or the appointment of representatives. Using, for example, e-auctions, which are very popular, e-Delivery is simply another step towards full computerization of our local government – announces Przemysław Małecki.

Court bailiffs are already among the most computerized legal professions. A modern e-Komornik system is being gradually implemented, which enables the ordering of enforcement matters electronically and automates some processes, which speeds up the work of bailiffs and reduces the risk of errors. Thanks to the integration of the system with databases, access to information needed to conduct enforcement proceedings is easier, and the exchange of information between various authorities and institutions is faster.

– At this point, we not only have integration with e-Delivery, but also Electronic Remembrance Proceedings, Electronic Tax Office, and seizure of bank accounts using the Ognivo system, owned by KIR. There are many such integrations. However, as a software supplier, we see potential for further developments, to ultimately computerize all aspects of a court bailiff's work, says Katarzyna Mazur.

In the future, digital archiving of documents will also be possible. Switching from paper files to electronic archives will make it easier to store, search and manage documents, but will also reduce the associated costs.

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